How Much Does a Transaction Coordinator Cost in Florida?

If you’re googling this, you’re probably somewhere between “I can’t keep spending my Sundays on paperwork” and “but what is this going to cost me?” Fair question. Here’s the straight answer for Florida in 2026.

The short answer

Most Florida transaction coordinators charge per closed file, and most single-side residential files land somewhere between $300 and $600. Double sided transactions (where you represent both sides) typically run more — often $100–$250 on top — because there are twice the parties, twice the documents, and twice the follow-ups.

Beyond the headline number, the pricing model matters more than the price:

Flat fee per closing — one number, agreed up front, paid at closing. The most common and the easiest to budget.
Pay-at-close vs. pay-up-front — the good ones only get paid when you do. If a deal dies, you shouldn’t owe coordination fees on it.
Monthly retainers — some TC companies sell subscriptions. That can make sense for teams closing 8+ files a month; for most solo agents it means paying in slow months too.
“Call for pricing” — you’ll see this a lot. It usually means the price flexes based on how the conversation goes. I’d just ask: if the price is good, why hide it?

What should be INCLUDED in a per-file fee

Don’t compare numbers — compare what the number buys. A complete contract-to-close service should include all of this without upcharges:

Every contract date extracted, calculated, and calendared (including the sneaky defaults Florida’s AS-IS contract applies when a blank is left empty).
Intro emails to all parties — title, lender, both agents — so everyone works from the same timeline from day one.
Deadline reminders before things are due, not apologies after.
Status visibility — you should never have to email your TC to ask “where are we on this?” (I give my agents a live portal instead.)
Document collection and follow-ups through the closing table.

If a low per-file price doesn’t include reminders or party coordination, it’s not a lower price — it’s a smaller product.

The math that actually matters

A coordinated file gives you back roughly 8–12 hours — the chasing, the checking, the “did title get the addendum?” emails. If your effective hourly value as an agent (prospecting, showing, negotiating) is even $100, the coordination fee pays for itself on the time swap alone — before counting the deadline that didn’t get missed.

Questions to ask any TC before your first file

Is your fee flat and public? What exactly does it include?
Do I pay if the deal falls through? (The answer you want: no.)
How do I see status without asking you?
Who actually works my file — you, or “whoever’s available”?
What happens on day one after I send you the contract?

Where I land

My pricing is flat, public, and pay-only-when-you-close — single side and double sided, no monthly fees, no surprises. You can see the exact numbers on the pricing section of my homepage, and there’s a referral discount if a colleague sent you.

Got a contract in hand? Text or email it to me and it’s handled.